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Procedures for Absentee Ballots

August 2004

General elections for the union’s officers will take place this year. Voting will begin Nov. 1 and continue through Dec. 31. In the case of members eligible to vote who believe they will be at sea during the Nov. 1 through Dec. 31, 2004 voting period, absentee ballots are available. The SIU constitution ensures that members who are eligible to vote and who find themselves in this situation may vote. Procedures are established in the SIU constitution to safeguard the secret ballot election, including the absentee ballot process. Here is the procedure to follow when requesting an absentee ballot: Make the request in writing to the SIU office of the secretary-treasurer, 5201 Auth Way, Camp Springs, MD 20746. Include in the request the correct address where the absentee ballot should be mailed. Send the request for an absentee ballot by registered or certified mail. The registered or certified mail envelope must be postmarked no later than midnight, Nov. 15, 2004 and must be received at 5201 Auth Way, Camp Springs, MD 20746 no later than Nov. 25, 2004. The secretary-treasurer, after confirming eligibility, will send by registered mail, return receipt requested, to the address designated in the request, a ballot, together with an envelope marked “Ballot” and a mailing envelope no later than Nov. 30, 2004. Upon receiving the ballot and envelopes, vote by marking the ballot. After voting the ballot, place the ballot in the envelope marked “Ballot.” Do not write on the “Ballot” envelope. Place the envelope marked “Ballot” in the mailing envelope which is imprinted with the mailing address of the bank depository where all ballots are sent. Sign the mailing envelope on the first line of the upper left-hand corner. Print your name and book number on the second line. The mailing envelope is self-addressed and stamped. The mailing envelope must be postmarked no later than midnight Dec. 31, 2004 and received by the bank depository no later than Jan. 5, 2005.